Privacy Policy

We collect information necessary to provide our online examination services. This includes:

Account Information — When your institution registers you on the platform, we store your name, email address, role (student, lecturer, or admin), and institutional affiliation.

Exam Data — When you take an exam, we record your answers, submission timestamps, time spent, and exam scores. This data is essential for grading, analytics, and institutional records.

Security & Session Data — To maintain exam integrity, we may collect browser information, session activity logs, tab-switch events, and other security-related signals during an exam session.

Contact Form Data — If you contact us through our website, we collect your name, email address, and message content to respond to your enquiry.

Usage Data — We collect standard web analytics data such as pages visited, browser type, device information, and IP addresses to improve the platform experience.

We use the information we collect to:

• Provide, operate, and maintain the Online Exams platform

• Authenticate users and manage role-based access to features

• Administer exams, record submissions, and deliver results

• Detect and prevent academic dishonesty through security monitoring

• Communicate with you about your account, exams, or support requests

• Generate anonymised analytics and reports for institutions

• Improve the platform's features, performance, and security

• Comply with legal obligations and institutional policies

We do not sell your personal data to third parties. We may share information in the following circumstances:

With Your Institution — Your institution's admins and lecturers can access your exam data, results, and account information as necessary for academic administration.

Service Providers — We use trusted third-party services for hosting, email delivery, and security (such as Cloudflare Turnstile for spam prevention). These providers process data on our behalf under strict confidentiality agreements.

Legal Requirements — We may disclose information if required by law, regulation, legal process, or governmental request.

We take the security of your data seriously. Measures we implement include:

• All data is transmitted over encrypted connections (HTTPS/TLS)

• Passwords are hashed using industry-standard algorithms and are never stored in plain text

• Role-based access controls ensure users can only access data relevant to their role

• Exam submissions and grades are stored securely with access logging

• Regular security reviews and updates to our infrastructure

While we strive to protect your data, no method of electronic transmission or storage is 100% secure. We encourage you to use strong passwords and keep your login credentials confidential.

We retain your personal data for as long as your account is active or as needed to provide services to your institution. Exam records and grades may be retained for longer periods as required by institutional policies or legal obligations.

If your institution requests deletion of its data, or if you request the removal of your personal information, we will process the request in accordance with applicable laws and our agreements with your institution.

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data (subject to institutional and legal requirements)

• Object to certain processing of your data

• Request a copy of your data in a portable format

To exercise any of these rights, please contact your institution's administrator first, as they manage user accounts. You may also contact us directly.

We use cookies and similar technologies to maintain your session, remember your preferences, and ensure the security of exam sessions. For detailed information, please see our Cookie Policy.

Online Exams is intended for use by educational institutions and their enrolled students. We do not knowingly collect information from children under 13 without institutional and parental consent. If you believe a child's data has been collected without proper consent, please contact us immediately.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify institutional administrators of significant changes and update the "Last updated" date at the top of this page.

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at v3networking@gmail.com.